4.117 University Advancement & Student Affairs
BUILDING USE POLICY & FEE SCHEDULE - OUTSIDE GROUPS
Date Adopted/Most Recent Revision: 11/10/00
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- General
- Midwestern State University is first and foremost an institution of higher education. As a member of the Texas System of Colleges and Universities, it has been charged with providing the best educational opportunities possible to the people of Texas and, in particular, to those living within its primary service area. All university resources, to include buildings and grounds, must be considered essential to this educational mission, and no other purposes, internal or external, may take precedence.
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- Public Use
- The university does recognize that as a member of the North Texas community it has a certain obligation to make its physical resources available to the public whenever it can do so without interfering with its primary mission. Consequently, requests for the use of the university by outside individuals, groups, or organizations will be considered on a case-by-case basis.
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- Order of Priority
- The university must charge a fair and reasonable fee for the use of its facilities, but the university itself does not profit from these charges. Yearly projected rental fees and service charges are deducted from the total amount of money made available to the university each year by the state for maintenance and upkeep. Therefore, since the university receives no direct financial benefit and, in fact, may have to interrupt or delay other projects to provide support services, highest priority must be given to requests which will provide a legitimate public service or promote the cultural enrichment of its students. These requests will be considered according to the guidelines in Section D of this policy.
- Guidelines for use by Outside Groups:
- Outside groups may request the use of university facilities at any time; however, requests will not be officially scheduled until August 1, for the academic year beginning September 1 and ending August 31.
- Off-campus requests for the scheduling of events in D. L. Ligon Hall, including the Coliseum, will be initiated with the Vice President for University Advancement and Student Affairs or the appropriate staff designate. On-campus requests by university organizations for scheduling events in the D. L. Ligon Hall, D. L. Ligon Coliseum, Recreational Sports Fields, and Sikes Lake Center will be initiated with the Chair of the Kinesiology Department. A common scheduling calendar will be maintained and distributed to the Director of Athletics and the Chair of the Kinesiology Program.
- Requests for the scheduling of events in all other campus buildings will be initiated with the Vice President for University Advancement and Student Affairs or the appropriate staff designate.
- All requests will be made in writing and will include a description of the event(s), the dates and times of the event(s), and a description of the required university services and equipment. Copies of all approvals will be forwarded to the Telecommunications Office and to the Office of Public Information and Marketing.
- All off-campus organizations will be required to pay a building use fee based on a hourly rate which includes a service charge, custodial services, utilities, and labor associated with the movement of equipment. A minimum charge will be required. The charge for work done by university tradesmen (if required by the activity) will be in addition to the standard building use fee and will be based on the hourly use fee table (see following) which will be updated periodically as recommended by the Director of the Physical Plant and approved by the Administrative Council.
- The Vice President for University Advancement and Student Affairs or the appropriate staff designate may schedule the use of buildings by placing the event on the Master Calendar provided:
- That the requested event will not conflict with any scheduled classes (see semester schedule of classes);
- That no irreconcilable conflicts will exist with university-sponsored events such as recreational sports activities, intercollegiate athletics activities, continuing education classes, student government meetings, fraternity/sorority activities, etc.;
- That the nature of the requested event is obviously consistent with the physical constraints of the facilities to be used;
- That the university can provide all university services at the times requested; and
- That the event is in the best interest of the university.
- In the event that one or more of the conditions outlined in sections 5 and 6 are not met, the matter will be referred to the Administrative Council. The President, on recommendation of the Administrative Council, may waive or modify the conditions.
- For advertising purposes only, outside groups may use the university's name to identify the location of the activities, as long as the language clearly reflects that the university is not sponsoring, promoting, or approving the event.
- Any outside group or any individual member(s) thereof using university facilities will be held liable for any destruction of or damage to any property of the university.
- Midwestern State University cannot be held liable for any form of injury to any individual or for the loss of or injury to the property of any individual, organization, or group using the facilities of the university.
- For any event open to the public or any event with an estimated attendance of 250 or more persons, the university may require that an outside group secure general liability insurance. The Vice President for University Advancement and Student Affairs will make the final determination. If required, the liability insurance will be in the amount of $500,000 combined single limit with MSU listed as an additional insured. A copy of a certificate of insurance must be furnished to the university no later than 72 hours prior to the scheduled event.
Building Use Fee Schedules for Non-Profit Public Service Organizations
| Building Use Utility / Custodial Charges |
| Building / Room |
Minimum Charge
(First Four Hours) |
Extra Hours
(Per Hour) |
| CSC Comanche Suites I & II |
$385.00 |
$49.50 |
| CSC Comanche I* |
$192.50 |
$33.00 |
| CSC Comanche II* |
$247.00 |
$44.00 |
| CSC Wichita I* |
$77.00 |
$22.00 |
| CSC Wichita II* |
$77.00 |
$22.00 |
| CSC Wichita I & II* |
$137.50 |
$44.00 |
| CSC Cheyenne Meeting Room* |
$77.00 |
$22.00 |
| CSC Caddo Meeting Room* |
$77.00 |
$22.00 |
| CSC Apache Board Room* |
$77.00 |
$22.00 |
| CSC Shawnee Theatre* |
$110.00 |
$22.00 |
| Mesquite Dining Room* |
$110.00 |
$23.10 |
| Kiowa Ex-Students Dining Room* |
$82.50 |
$18.70 |
| CSC Atrium* |
$137.50 |
$33.00 |
| Clark Hospitality Room* |
$82.50 |
$20.90 |
| CSC Booth Space* |
$17.60 |
$4.40 |
| D. L. Ligon Coliseum |
$979.00 |
$110.00 |
| D. L. Ligon Coliseum w/Dressing Rm |
$1182.50 |
$165.00 |
| Don Flatt Gymnasium |
$476.50 |
$77.00 |
| Bolin Hall - Room 100 |
$132.00 |
$22.00 |
| Bolin Hall - Room 127 |
$126.50 |
$22.00 |
| Hardin Hall - Akin Auditorium |
$275.00 |
$44.00 |
| Hardin Hall - Rooms 201 - 207 |
$137.50 |
$24.20 |
| Hardin Hall - Rooms 211 - 212 |
$126.50 |
$22.00 |
| Hardin Hall S - Room 216 |
$154.00 |
$27.50 |
| Fain Fine Arts Auditorium |
$302.50 |
$49.50 |
| Fain Fine Arts Auditorium & Stage |
$385.00 |
$60.50 |
| Bea Wood Theater |
$330.00 |
$55.00 |
| Fain Fine Arts Foyer |
$286.00 |
$49.50 |
| Fine Arts - Room B114 |
$132.00 |
$22.00 |
| Fain Fine Arts - Room C111 |
$235.50 |
$33.00 |
| Sikes Lake Center Classrooms & Restrooms |
$302.50 |
$49.50 |
| Sikes Lake Center Restrooms |
$110.00 |
$198.00 |
| Fowler Hall - Room 110 |
$132.00 |
$22.00 |
*Set-up/clean-up included at no extra charge
**Or 10% of sales, whichever is greater.
Building Use Fee Schedules for Profit / Non-Public Service Organizations
| Building Use Utility / Custodial Charges |
| Building / Room |
Minimum Charge
(First Four Hours) |
Extra Hours
(Per Hour) |
| CSC Comanche Suites I & II |
$440.00 |
$71.50 |
| CSC Comanche I* |
$192.50 |
$44.00 |
| CSC Comanche II* |
$302.50 |
$55.00 |
| CSC Wichita I* |
$88.00 |
$20.90 |
| CSC Wichita II* |
$88.00 |
$20.90 |
| CSC Wichita I & II* |
$159.50 |
$44.00 |
| CSC Cheyenne Meeting Room* |
$88.00 |
$20.90 |
| CSC Caddo Meeting Room* |
$88.00 |
$20.90 |
| CSC Apache Board Room* |
$88.00 |
$20.90 |
| CSC Shawnee Theatre* |
$110.00 |
$22.00 |
| Mesquite Dining Room* |
$159.50 |
$34.10 |
| Kiowa Ex-Students Dining Room* |
$99.00 |
$22.00 |
| CSC Atrium* |
$159.50 |
$33.00 |
| Clark Hospitality Room* |
$92.40 |
$22.00 |
| CSC Booth Space* |
$27.50 |
$5.50 |
| D. L. Ligon Coliseum |
$1595.00 |
$165.00 |
| D. L. Ligon Coliseum w/Dressing Rm |
$1980.00 |
$247.50 |
| Don Flatt Gymnasium |
$770.00 |
$132.00 |
| Bolin Hall - Room 100 |
$165.00 |
$44.00 |
| Bolin Hall - Room 127 |
$148.50 |
$38.50 |
| Hardin Hall - Akin Auditorium |
$440.00 |
$110.00 |
| Hardin Hall - Rooms 201 - 207 |
$242.00 |
$60.50 |
| Hardin Hall - Rooms 211 - 212 |
$241.50 |
$49.50 |
| Hardin Hall S - Room 216 |
$242.00 |
$60.50 |
| Fain Fine Arts Auditorium |
$495.00 |
$121.00 |
| Fain Fine Arts Auditorium & Stage |
$605.00 |
$132.00 |
| Bea Wood Theater |
$660.00 |
$137.50 |
| Fain Fine Arts Foyer |
$495.00 |
$137.50 |
| Fine Arts - Room B114 |
$192.50 |
$121.00 |
| Fain Fine Arts - Room C111 |
$346.50 |
$66.00 |
| Sikes Lake Center Classrooms & Restrooms |
$395.00 |
$71.50 |
| Sikes Lake Restrooms |
$126.50 |
$22.00 |
| Fowler Hall - Room 110 |
$165.00 |
$49.50 |
*Set-up/clean-up included at no extra charge
**Or 10% of sales, whichever is greater.
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