4.118 Provost
BUILDING USE POLICY AND COST TABLE - AUDITORIA AND THEATER
Date Adopted/Most Recent Revision: 08/04/2006

  1. General Guidelines
    The Akin Auditorium, the Fain Fine Arts Theater, the Bea Wood Studio Theater, and the Bea Wood Amphitheater are intended primarily for the activities and programs for the academic areas concerned. Facilities may be used by campus and non-campus related organizations and groups according to the policies described below:

    1. Following programs and rehearsals where use of the stage is required, the entire stage area, including the backstage and wings, must be restored to proper order.
    2. At the termination of all classes, productions, and rehearsals, the instructor or director in charge is responsible for restoration to proper order as outlined in the preceding item.
    3. In booking facilities, proper allowances of time must be reserved for the regularly scheduled operation of custodial and maintenance services.
  2. Set Up and Maintenance

    1. General Programs
      When programs require no scenery or props, other than the general drapes, lighting, piano, and rostrum, the custodian will set up, operate, and restore order.

    2. Productions
      For plays, band and choir concerts, talent shows, etc. involving sets, props and staging other than that specified above, the production directors will be entirely responsible for provision and operation, and for restoring the area to proper order at the close of the show and rehearsals.

  3. Master Calendar
    1. Reservations
      The Master Calendar is maintained in the Student Center Office. Reservations are made through that office by deans, department chairs and coordinators, student organization presidents, and official representatives of other groups.

    2. Priority Scheduling
      Beginning on April 15 each year, events can be scheduled on the Master Calendar for the following academic year.

      1. Bea Wood Amphitheater, Bea Wood Studio theater, and the Fain Fine Arts Theater

        1. Annual recurring events of the communications and theatre programs. Schedule Period: April 15 - April 30.
        2. Annual recurring events of the music program. Schedule Period: May 1 - May 15.
        3. Artist Lecture Series Schedule Period: April 15 - May 15.
        4. Other academic programs: Schedule Period: May 16 - May 30.
        5. Student organizations: Schedule Period: June 1 - July 31.
        6. Other groups, including off-campus organizations: Schedule Period: August 1 and thereafter.

          Off-campus organizations and groups must be approved by the Office of the Vice President for University Advancement and Student Affairs in consultation with the academic areas affected.
      2. Akin Auditorium

        1. Annual recurring events of the music program.
        2. Annual recurring events of the communication and theatre programs.
        3. Artist-Lecture Series.
        4. Other academic programs.
        5. Student organizations.
        6. Other groups, including off-campus organizations.
    3. Scheduling After July 31
      After July 31, the scheduling of Akin Auditorium must be cleared with the Chair of the Music Department. The scheduling of Bea Wood Amphitheatre, Bea Wood Studio Theatre, and Fain Fine Arts Theatre must be cleared with the Chair of the Theatre Department.

    4. Scheduling After Completion of Master Calendar
      After the Master Calendar has been completed in August, those organizations or program areas wishing to schedule an event must call the appropriate office to reserve the needed facilities. A letter will follow confirming that the reservations have been made. Then the custodian, the technical director (if applicable), maintenance, central plant, and Clark Student Center Director will be furnished the necessary information.

  4. Cost Table Definitions

    1. Set Crew
      students capable of hanging and running drops and flown scenery, winches, curtains, orchestra lift, fire curtain, traps, etc.: minimum wage.

    2. Lighting Crew
      students capable of hanging, focusing, gelling, and controlling stage lighting equipment: minimum wage.


    Cost Table for Fain Fine Arts Theater

    Set Up Hours Rehearsal hours** Running Hours
    Set Crew 4-10 as needed 2-3 as needed 2-3 as needed
    Light Crew 4-10 2-3 as needed 2-4 as needed
    Instrument Use $1.00 per hour each $1.00 per hour each
    Trouper Followspot $20.00 per hour each $20.00 per hour each
    Color Media ($2.00 per frame for requesting replacements. $0.40 per hour each) $0.40 per hour each $0.40 per hour each
    Lamps $0.60 per hour each $0.60 per hour each
    Sound System $20.00 per hour $20.00 per hour



    Cost Table for Bea Wood Studio Theater and Bea Wood Amphitheater

    Set Up Hours Rehearsal hours** Running Hours
    Set Crew As needed As needed
    Light Crew As needed As needed
    Instrument Use $1.00 per hour each $1.00 per hour each
    Trouper Followspot $20.00 per hour each $20.00 per hour each
    Color Media $0.40 per hour each $0.40 per hour each
    Lamps $0.60 per hour each $0.60 per hour each



    Cost Table for Akin Auditorium

    Set Up Hours Rehearsal hours** Running Hours
    Set Crew As needed As needed
    Light Crew As needed As needed
    Instrument Use $1.00 per hour each $1.00 per hour each
    Color Media $0.40 per hour each $0.40 per hour each



    *These rates apply when theatrical lighting and equipment are in use. For straight rehearsals under work lights, no theatrical charge is made.

    **All rates listed are only theatrical. Cost of building maintenance, chairs, lecterns, clean-up, etc. are dealt with by MSU campus maintenance.